An evaluation on how to securely store biological samples and materials while optimizing resources for core scientific work

-80°C freezers are vital for secure storage of sensitive biospecimens, reagents, and materials, critical for research outcomes. As research demands grow, maintaining a reliable freezer infrastructure becomes increasingly challenging. Lab administrators must balance budgetary constraints with space availability, energy costs, human resource allocation, and regulatory requirements to ensure resource efficiency in their freezer infrastructure. While every scientist understands the need for reliable ultra-low temperature storage, few consider where and how these samples should be stored for maximum security, efficiency, and long-term stability.

This white paper outlines the advantages and trade-offs of maintaining -80°C freezers in-house versus outsourcing to specialized external facilities, taking into account factors such as infrastructure requirements, operational demands, spatial limitations, personnel time, regulatory requirements, and equipment-related risks. It also explores an emerging option, transferring not just individual samples, but entire freezers to trusted external providers. By understanding the full picture, research organizations can make informed decisions about how to securely store their samples and materials, while optimizing resources for their core scientific work.